Senior Accounts Payable Coordinator – 6 Month Contract to Permanent

About the Opportunity

• Perform the day-to-day processing of accounts payable transactions to ensure that company payables are maintained in an effective, up-to-date, and accurate manner.
• Review invoices in the system for accuracy, ensuring correct GL codes are applied, sales tax is calculated correctly based on the type of expense (i.e., Meals & Entertainment), and the appropriate approvals are given based on the company limits before uploading the invoices into our ERP System
• Perform audits on the system, our expense report platform, to ensure employee expenses are in line with our company compliance requirements.
• Partner with the general accounting team to ensure invoices requiring special accounting, such as fixed assets and prepaids are assigned the correct G/L code.
• Process payments in a timely and accurate manner.
• Maintain accurate records of accounts payable activity.
• Reconcile vendor statements and resolve discrepancies.
• Research and answer vendor inquiries.
• Assist with month-end closing activities.
• Partner with vendors and the procurement team to resolve quantity and pricing discrepancies for PO-related invoices.
• Provide support during internal/external audits.
• Provide exceptional customer service to all levels of the business using effective communication skills and respond to all external and internal inquiries.
• Identify and recommend opportunities to streamline processes, save costs, and reduce working capital.
• Prepare cash applications as required.
• As required, prepare vendor reconciliations, support variance investigation and analysis process, participate in project work, and conduct ad-hoc analysis.

Key Competencies:

• Excellent math and analytical skills with attention to detail and a high level of accuracy.
• Superior written and verbal communication skills with the ability to clearly articulate complex concepts or information.
• Strong organizational and administrative skills
• Detail oriented and focused on accuracy.
• Proven ability to multi-task, prioritize, and consistently produces high-quality work to meet time sensitive deadlines and fluctuating work demands.
• High aptitude for learning new concepts and staying current in an ever-changing environment.
• Ability to anticipate problems and proactively resolve situations before they become larger-scale issues.
• Professional attitude together with a drive to get things done through collaboration and teamwork.
• Self-confidence with the ability to make independent decisions quickly.
• Ability to work independently and as a member of a team.

About You

• College Diploma or University Degree in Business/Accounting preferred.
• Minimum 5 years of Accounts Payable experience.
• Knowledge of accounting principles and procedures.
• Experience with accounting and financial tasks and tools, including performing account reconciliations and analyzing financial information.
• Demonstrated computer proficiency with high-volume data entry experience.
• Experience using the Microsoft Office suite of applications, with strong Excel skills.

Salary Range
$30 to $33 per hour

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 456940
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
 

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.