Our client is a cutting-edge technology company specializing in secure, scalable solutions that optimize enterprise operations. With a strong track record of innovation, they deliver transformative tools that enhance performance, reduce friction, and drive measurable impact across industries. Their technology is already trusted by leaders in highly regulated sectors, and they are positioned for strategic growth through partnerships that align with their mission to streamline complex workflows and enable data-driven decisions.
Responsibilities of the Senior AP Admin is as follows but not limited to:
Accurately enter and process a high volume of vendor invoices in Microsoft Dynamics 365 Business Central (D365); experience with D365 is considered an asset.
Manage full-cycle accounts payable, including invoice entry, approvals, payment processing, and vendor account reconciliation.
Respond promptly and professionally to vendor inquiries regarding payments, discrepancies, and account status; investigate and resolve any payment issues or invoicing errors.
Reconcile vendor statements regularly, proactively follow up on outstanding items, and ensure discrepancies are resolved in a timely manner.
Complete vendor setup and maintain up-to-date and accurate vendor records in the accounting system.
Follow up on pending invoice approvals, ensuring all required documentation is collected and compliance standards are met.
Assist with employee expense reports and per diem processing, ensuring accuracy and adherence to company policies.
Prepare weekly or bi-weekly payment batches for review and approval by management.
Support the month-end close process by ensuring timely invoice entry and assisting with accruals, journal entries, and subledger reconciliations.
Identify opportunities for process improvements and efficiencies within the AP function and actively contribute to continuous improvement initiatives.
Utilize Excel effectively for reporting, reconciliation, and data analysis; strong proficiency with formulas, lookups, and pivot tables is an asset.
Demonstrate a high level of drive, initiative, and eagerness to learn and grow within the role and broader accounting function.
Communicate clearly and professionally in both written and verbal formats across departments and with external stakeholders.
Manage multiple priorities effectively in a fast-paced environment while maintaining strong organizational and time-management skills.
TMGMS
Job Requirements:
High School Diploma or equivalent; Diploma in Business Accounting or related field preferred.
Minimum of 2–3+ years of experience in an Accounts Payable or finance administration role.
Experience with Microsoft Dynamics Business Central is preferred; knowledge of the Dynamics Jobs Module is considered an asset.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and communicate effectively in a deadline-driven environment.
