Document Scanning Associate

Job Summary

Document Scanning Associate is a professional specialized in preparing, creating, scanning, arranging and quality checking of the records documents and assist Records Lead for general administrative activities.

Primary Responsibilities:

· Document Preparation – Sorting and/or preparing hard copy records for scanning.

· Scan hardcopy files of different sizes to electronic images ensuring image quality.

· Entering number and/or alphanumeric values into a software system

· Create, maintain, consolidate, and track reports to maintain daily status of activities.

· Achieves customer satisfaction by consistently preparing, scanning, inspecting, compiling, and assembling projects accurately in a timely manner.

· Troubleshoots problems by communicating effectively and promptly to manager.

· Processing scan on demand requests.

· Computer and scanner troubleshooting as well as scanner maintenance.

· Perform quality control activities.

· Document processes using GDS business procedure template.

· Knowledge transfer and ensure effective training to additional team members.

· From time to time, it is expected to be on call basis and required to travel to the depots for work as needed.

· Assist Records lead for any other record’s specific responsibilities and general administrative activities from time to time

Requirements:

· Proficiency in reading, writing & communicating in English.

· Knowledge of Microsoft Office is essential

· Quick learning and grasping skills

· The ability to remove staples, sort, file and box records

· Must be able to maintain record order and sequence

· Must be able to understand the importance of detail and accuracy

· Result oriented and maintain a high level of individual & team performance

Qualifications:

· High school diploma or equivalent education

· Familiarity with PC and other computer related products