Senior Administrator, Payroll

Senior Administrator, Payroll – Keyano College (North Eastern Alberta)

Location: Fort McMurray, Alberta

Employment Type: Full-Time, Permanent

Recruitment Partner: Aeolus Staffing Solutions

About the Opportunity

Aeolus Staffing Solutions is proud to partner with Keyano College on the search for a dedicated and experienced Senior Payroll Specialist.

This is an excellent opportunity for a payroll professional who thrives in a collaborative, community-focused environment and is confident managing complex payroll operations, including unionized groups. The successful candidate will play a key role in ensuring accurate payroll processing, supporting continuous improvement initiatives, and serving as a knowledgeable resource within the People & Culture team.

Please note: This position is on-site. Candidates must be open to relocating to North Eastern Alberta (Fort McMurray region).

Key Responsibilities

Payroll Processing & Administration

• Lead end-to-end semi-monthly payroll for unionized and non-union employee groups
• Review and validate time entries, pay changes, and deductions
• Prepare EFT deposits, ROEs, and statutory remittances (CRA, WCB)
• Maintain accurate payroll records and ensure system integrity
• Support year-end activities including T4/T4A reconciliation and reporting

Union Payroll & Compliance

• Interpret and apply collective agreement provisions
• Collaborate with HR and Labour Relations on leave, pay, and entitlement matters
• Monitor regulatory changes and updates impacting payroll
• Prepare detailed payroll and audit reports for Finance and leadership

Benefits & Pension Administration

• Administer employee benefits, vacation, sick time, and leaves
• Coordinate enrollment, terminations, and adjustments with benefit and pension providers
• Reconcile benefit and pension deductions monthly
• Support year-end pension reporting and audits
• Provide guidance to employees on pension matters

Collaboration & Continuous Improvement

• Mentor and support the Payroll Administrator; act as backup
• Partner with HR, Finance, and operational leaders
• Identify opportunities to enhance payroll efficiency and accuracy
• Maintain high confidentiality and a customer-focused approach

Qualifications

• 5+ years of progressive payroll experience, including unionized environments
• PCP designation required; PLP (or in progress) an asset
• Post-secondary education in Accounting, Business Administration, or HR
• Strong understanding of Canadian payroll legislation and CRA remittances
• Experience with payroll systems (Avanti experience is a strong asset)
• Advanced Excel skills and comfort with reconciliation reporting
• Public sector or multi-site payroll experience is considered an asset

Key Competencies

• Exceptional accuracy and attention to detail
• Strong analytical and reconciliation skills
• Collaborative team player with excellent communication
• Sound judgment and confidentiality
• Ability to manage deadlines in a fast-paced environment
• Continuous improvement mindset

Why Join Keyano College?

• You’ll be joining a values-driven post-secondary institution with a strong culture of collaboration, respect, and community impact. This is a meaningful opportunity to bring your payroll expertise to an organization that plays a significant role in supporting students, staff, and the wider Fort McMurray region.