Description

POSITION MANDATE

RAYHAWK is looking for a highly organized and proactive Project Administrator to support multiple teams across the organization. This is a temporary full-time position on a six-month term, with the possibility of extension.

This role is central to day-to-day execution—supporting project coordination, materials tracking, and administrative tasks to ensure projects move forward efficiently and teams remain aligned. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment.

REPRESENTATIVE DUTIES

Project & Materials Support

  • Track ordered parts and perform vendor follow-ups on deliveries
  • Receive shipments, match packing slips to purchase orders, and maintain traceability
  • Allocate parts to correct shelves, bins, and deployment kits
  • Verify completeness of parts ahead of builds and site deployments
  • Identify and communicate shortages or discrepancies early

Administrative & Cross-Functional Support

  • Provide administrative support across cross functioning teams and operations
  • Assist with document control, tracking logs, and internal reporting
  • Support project coordination, readiness checklists, and follow-ups
  • Help maintain consistency across internal processes and workflows

EDUCATION AND EXPERIENCE

  • Ability to manage multiple projects and shifting priorities
  • Clear communicator with a proactive, problem-solving mindset
  • Comfortable working cross-functionally in a growing organization
  • Experience in project administration, logistics, or operations support is an asset
  • Familiarity with POs, inventory tracking, or ERP systems is an asset
  • Ability to safely lift, carry, and move materials and equipment as required for the role
  • Tasks may involve lifting items up to approximately 25–50 lbs on an occasional basis
  • Ability to stand, walk, bend, and work in a warehouse or shop environment

WORKING CONDITIONS

The incumbent works in an office/lab environment.