Description

Senior Administrative Coordinator/Project Assistant

Toronto West – parking available

12 month contract -$36.00 – 40.00 hour

Are you an organized, detail-oriented professional looking to take the next step in your administrative career?

We’re seeking a dynamic Administrator to join an incredible team in an exciting and growing industry. This is a new and pivotal role that will provide broad exposure to operations and management within a fast-paced, evolving environment.

You’ll play a key role in supporting Directors and their leadership teams — ensuring that day-to-day operations run smoothly, systems stay efficient, and projects move forward successfully. If you thrive on organization, collaboration, and making things happen behind the scenes, this position is for you!

What You’ll Do

In this role you will provide comprehensive administrative and operational support across multiple areas, including:

  • Improve processes: Evaluate office procedures with a focus on innovation and continuous improvement, recommending and implementing enhancements where needed.
  • Manage schedules & events: Coordinate departmental meetings, special events, and off-site activities — including logistics, agendas, presentations, minutes, and follow-ups.
  • Provide financial support: Assist with department budgets, expense tracking, invoice processing, and reporting.
  • Coordinate projects: Contribute to initiatives ranging from event planning to contract management, ensuring key deliverables are met.
  • Maintain accuracy: Prepare and process requisitions, expense reports, and monthly operating expense tracking.
  • Build relationships: Establish and maintain strong working relationships with key internal and external stakeholders.
  • Collaborate: Work closely with the Executive Assistant and departmental leaders to align priorities and support organization-wide goals.
  • Be the department ambassador: Serve as the point of contact for internal and external inquiries, promoting professionalism and consistency.
  • Records management: Maintain and organize departmental records in SharePoint and other retention systems to ensure compliance and easy access.

What You Bring

  • Completion of secondary school or a combination of relevant education and/or experience
  • Minimum 3 years of office administration experience, providing support in a senior-level environment
  • Demonstrated experience working in a customer-centric, fast-paced environment
  • Excellent communication, organizational, and time management skills
  • High level of discretion when handling confidential information
  • Proven ability to manage multiple priorities and respond effectively to changing demands
  • Ability to obtain and retain Transportation Security Clearance

Why Join Us?

  • Be part of a new and exciting role that offers autonomy and professional growth
  • Work in a dynamic, expanding industry with opportunities to make a real impact
  • Collaborate with supportive leadership and a team that values innovation and initiative

If you’re ready to bring your expertise, initiative, and passion to a growing organization, we want to hear from you!

Existing Position Vacancy: Yes

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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