Description

Tammy Boyko and Carlan Wilbon are partnering with a well-established Winnipeg organization to hire an Office Coordinator for a six-month term, starting immediately. This role is essential to the smooth day-to-day operation of the office and supports a productive, organized, and welcoming workplace.

Why Join?

  • Immediate opportunity with a reputable organization
  • Six-month term with potential for extension
  • Downtown Winnipeg location

Key Responsibilities

  • Act as the primary point of contact for employees, vendors, contractors, and building management, including supporting colleagues across Canada and internationally.
  • Maintain a full-time on-site presence assisting with office access, inquiries, and day-to-day support.
  • Coordinate with building management on maintenance, repairs, cleaning, security, and general facility needs.
  • Manage office operations, including supplies, inventory, mail, couriers, and administrative processes.
  • Provide clerical support such as reporting, benefits administration, billing, filing, and payroll coordination.
  • Handle communications across phone, email, and mail.
  • Organize meetings and catering, tracking related expenses.
  • Support onboarding of new hires and promote effective office communication and procedures.
  • Ensure compliance with health, safety, and workplace policies.
  • Manage vendor relationships and accounts payable, including invoice tracking, reconciliation, and timely payments.
  • Maintain accurate documentation, including the Reception Desk Manual.
  • Provide general administrative support as needed.

Qualifications

  • 3+ years of experience in office coordination, administration, or facilities support
  • Strong organizational, communication, and multitasking skills
  • Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
  • Experience with vendor coordination and accounts payable
  • Professional, proactive, and detail-oriented with a customer service mindset
  • Ability to handle confidential information and work fully on-site

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.