Description

Job Title: Part-Time Administrative & Operations Coordinator

Company: Threadcount Textile Design

Location: Toronto, ON

Hours: Monday to Friday, 12:00 PM – 4:00 PM (20 hours/week)

About the Role

Threadcount Textile & Design is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to join our fast-paced operations team. This is a great opportunity for someone early in their operations or administrative career who is eager to grow, thrives in a dynamic environment, and takes real pride in keeping things running smoothly behind the scenes.

Working in direct support of our Client Relations and Procurement departments, you will play a key role in ensuring orders move seamlessly from entry through to delivery — maintaining accurate data, coordinating internal processes, and keeping all systems up to date.

The ideal candidate has working knowledge of Salesforce, QuickBooks, and Excel, and approaches every task with a sharp eye for detail.

Key Responsibilities Operations & Order Management

  • Accurately enter and manage customer orders across internal systems
  • Perform stock checks with vendors and confirm product availability
  • Track and manage product reserves and holds
  • Coordinate order flow from entry through to fulfillment and delivery
  • Maintain accurate, up-to-date records to ensure orders are tracked, prioritized, and delivered on time
  • Proactively monitor orders and flag potential risks or delays before they escalate
  • Take on a variety of administrative tasks as needed to support the broader operations team
  • Identify opportunities to improve workflows and support process optimization

Qualifications

  • Strong attention to detail and organizational skills — this is a must
  • Clear and professional written and verbal communication
  • Minimum 3 years of experience in an administrative, operations, or coordinator role
  • Experience with Salesforce, QuickBooks, and Excel
  • Proven ability to multitask and prioritize in a fast-paced environment
  • A collaborative, team-oriented mindset with a professional approach
  • Self-motivated and able to work independently with minimal supervision

What We’re Looking For

  • A proactive, solutions-oriented individual who anticipates needs and takes initiative
  • A strong sense of ownership and accountability — someone who follows through
  • Comfortable working cross-functionally with internal teams and external partners
  • A clear, confident communicator who keeps everyone aligned and informed