Description

Location: North York, ON (Hybrid – 2-3 days per week in office; initial training conducted on-site)

Contract Duration: 12 months with possibility of extension

Start Date: August 2026

Hours: 35 hours per week (Monday to Friday)

About the Company

Our client is seeking a highly skilled Senior Contract Administrator to support the Commercial Management team in the administration of construction-related contracts.

About the Role

Reporting to the Commercial Manager, the successful candidate will provide expert contract administration services throughout the post-award contract lifecycle, ensuring compliance with contractual requirements, mitigating commercial risk, and supporting successful project delivery.

Responsibilities

Contract Administration & Commercial Support

  • Administer and coordinate post-award construction contract activities.
  • Review, interpret, and analyze contract documents to ensure consistent application of contractual requirements and commercial strategies.
  • Participate in project kick-off meetings, progress reviews, and stakeholder discussions to support contract compliance and project objectives.
  • Provide guidance on contractual obligations, dispute resolution, liquidated damages, penalties, and other commercial matters.
  • Escalate complex contractual issues and risks to the Commercial Manager as required.

Change Management & Claims Administration

  • Analyze contract amendments, change orders, claims, and related commercial impacts.
  • Develop and implement claims avoidance and mitigation strategies.
  • Evaluate contractor submissions related to schedule impacts, delays, productivity, and pricing.
  • Negotiate contract changes, claims settlements, and unit-price adjustments with contractors and stakeholders.
  • Process Requests for Quotes (RFQs), contract amendments, directives, and supporting approval documentation.

Financial & Payment Administration

  • Administer contract payment processes in accordance with approved contract terms.
  • Review and validate contractor invoices, statutory holdbacks, final payments, back charges, and set-offs.
  • Monitor contract allowances and contingencies and recommend adjustments where required.
  • Prepare cost estimates for labour, materials, and equipment to support commercial evaluations and negotiations.

Contract Monitoring & Reporting

  • Maintain accurate contract records within the Contract Management System (CMS), including correspondence, amendments, notices, payment certificates, and claims documentation.
  • Track contract performance and progress, providing regular status updates to project teams and management.
  • Support performance reviews and participate in discussions related to contractor performance concerns.
  • Coordinate contract close-out activities and documentation.

Procurement & Commercial Documentation

Assist in the preparation of commercial procurement documents, including:

  • Requests for Proposals (RFPs)
  • Requests for Bids (RFBs)
  • Requests for Services (RFSs)
  • Negotiated Requests for Proposals (NRFPs)
  • Requests for Information (RFIs)
  • Notices of Intent (NOIs)
  • Pre-qualification documents
  • Contract documentation and special commercial conditions
  • Support additional commercial management initiatives as assigned.
  • Ensure all assigned performance and service delivery KPIs are achieved.

Qualifications

  • University degree or college diploma in Construction Management, Engineering, Quantity Surveying, Business, or a related discipline, or an equivalent combination of education and experience.
  • Minimum 3 years of experience in contract administration, procurement, commercial management, or construction contract management within the public or private sector.
  • Strong understanding of construction contract administration, contract changes, scheduling methodologies, delays, and claims management.
  • Experience preparing quantity take-offs and cost estimates from construction drawings.
  • Knowledge of the Ontario Construction Act and associated payment and holdback requirements.
  • Knowledge of construction practices, codes, regulations, and industry standards.
  • Strong analytical, organizational, problem-solving, and communication skills.
  • Demonstrated ability to manage multiple priorities and work independently with minimal supervision.
  • Effective negotiation and stakeholder management skills.
  • Proficiency with Microsoft Office applications and contract management systems.
  • Understanding of engineered products, construction services, procurement processes, and commercial contracting principles.
  • Ability to acquire and apply knowledge of the Ontario Human Rights Code, accessibility legislation, and accommodation requirements.

Preferred Skills

  • Certified Construction Contract Administrator (CCCA) designation.
  • Membership with the Royal Institution of Chartered Surveyors (RICS) or a related professional designation.
  • Additional experience supporting complex infrastructure, transit, engineering, or construction projects.