Project Coordinator/Estimator

Our client, a leading underground utilities and civil infrastructure contractor in Ontario, is looking for a Project Coordinator / Estimator to join their growing team.

This is an excellent opportunity for a detail-oriented construction professional who enjoys balancing estimating, project coordination, procurement, and operational support. You’ll play a key role in ensuring projects are delivered safely, efficiently, and on schedule while supporting field operations from tender through project completion.

Key Responsibilities

Estimating & Bid Preparation

• Prepare quantity take-offs and accurate cost estimates from construction drawings and specifications.
• Assist with the preparation of competitive tenders, quotations, and project proposals.
• Source pricing from suppliers and subcontractors while evaluating quotations.
• Review tender documents to identify project risks, exclusions, and scope gaps.
• Maintain estimating records and historical costing databases.
• Support project handovers following successful bid awards.

Project Coordination

• Coordinate project startup requirements, documentation, permits, and scheduling activities.
• Work closely with Project Managers and Site Supervisors to monitor project progress.
• Track purchase orders, subcontractor commitments, and material deliveries.
• Assist with change orders, project cost tracking, and progress billing.
• Maintain organized and accurate project documentation.
• Serve as a liaison between operations, clients, suppliers, and field teams.

Procurement, Fleet & Operations Support

• Coordinate purchasing of construction materials, equipment rentals, and supplies.
• Verify deliveries and resolve supplier discrepancies.
• Coordinate preventive maintenance and repairs for company vehicles, trailers, heavy equipment, and specialized construction machinery.
• Monitor equipment inspections, certifications, registrations, and maintenance schedules.
• Manage equipment allocation between active projects.
• Maintain inventory of tools, consumables, and shop supplies.
• Support continuous improvement initiatives that enhance operational efficiency and equipment utilization.
• Promote compliance with company safety policies and operational procedures.

Qualifications

• Minimum 3 years of experience in Project Coordination, Estimating, Construction Administration, or a similar role.
• Previous experience within civil construction, underground utilities, infrastructure, or heavy construction is highly preferred.
• Strong ability to interpret construction drawings, specifications, and tender documentation.
• Proficient with Microsoft Office, particularly Excel; experience using estimating or project management software is considered an asset.
• Excellent organizational, analytical, and communication skills.
• Able to manage multiple priorities in a fast-paced construction environment.
• Valid driver’s licence with the ability to visit project sites and suppliers when required.