Onboarding Specialist

Onboarding Specialist

Remote

Duration: 6 Months

The role is heavily focused onboarding coordination, stakeholder management, workforce operations, and procurement support, with systems exposure to Workday, Coupa, and Oracle being highly desirable.

Key Responsibilities

• Coordinate end-to-end onboarding activities for short-term contractors across designated hiring cycles.
• Partner with hiring managers, suppliers, procurement teams, HR, and other internal stakeholders to collect and validate onboarding requirements.
• Support contingent workforce onboarding processes within a Time & Materials (T&M) Statement of Work (SOW) environment.
• Track contractor submissions, onboarding milestones, and start-date readiness to ensure timely onboarding completion.
• Facilitate intake documentation, system access requests, and onboarding-related administrative activities.
• Monitor onboarding progress and proactively follow up on outstanding actions to minimize delays.
• Maintain onboarding trackers, dashboards, and program documentation to provide visibility into hiring and onboarding status.
• Assist with procurement-related activities, including support for contractor requisitions and vendor coordination through procurement systems.
• Help identify and resolve routine process issues while ensuring adherence to established onboarding procedures.
• Deliver a positive and consistent onboarding experience for contractors throughout the onboarding lifecycle.

Looking for a Candidate:

• Experience supporting contingent workforce or contractor onboarding programs.
• Knowledge of procurement and vendor management processes.
• Experience working with Time & Materials (T&M) SOW engagements.
• Experience tracking contractor onboarding, invoicing, procurement, or workforce operations activities.

Hands-on experience or Exposure with

• Workday
• Coupa
• Oracle
• Other HRIS, ERP, procurement, or CRM platforms