Administrative Coordinator

Job Type: Full-time

Salary: 60k-70k/year

Paid time off: 4 weeks/year

Experience: Administrative Work (3 years minimum)

Location: In office, Old Port of Montreal

Schedule: Monday to Friday

Hours: 9:00am to 5:00pm

Company Summary:

Founded in 2018, NXTRND, also known as “Next Trend”, is an innovative football equipment and accessory brand based in Montreal, Canada. We speak and listen to athletes daily in order to develop and design unique products based on their needs. Better serving them and the sport of football.

Job Summary:

As an Administrative Coordinator, you will play a key role in supporting the day-to-day operations of NXTRND by ensuring our office, leadership team, and administrative functions remain organized and running efficiently. You will coordinate schedules, manage administrative tasks, organize meetings and events, and provide administrative support across departments. This role requires exceptional organization, strong communication skills, attention to detail, and the ability to proactively manage multiple priorities in a fast-paced environment.

Task Overview:

• Manage the calendars and schedules of company executives
• Coordinate internal and external meetings, including agendas, logistics, and follow-up actions
• Book and manage business travel, accommodations, transportation, and itineraries
• Screen, prioritize, and respond to emails and other communications when appropriate
• Prepare meeting notes, and other business documents
• Coordinate company events, team lunches, holiday parties, off-sites, and customer visits
• Manage office supplies, equipment and facility-related needs
• Ensure the office remains clean, organized, stocked, and operating efficiently
• Coordinate employee onboarding logistics, workstations, office access, and welcome packages
• Assist with HR & recruiting coordination, interview scheduling, and candidate communications
• Track renewals, subscriptions, memberships, and recurring administrative deadlines
• Maintain organized digital filing systems and company records
• Handle incoming mail, shipping, courier services, and office deliveries
• Assist with special projects and provide administrative support across all departments as needed

Skills:

• Exceptional organizational and time management skills
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and the Google Suite
• Experience coordinating calendars, travel, meetings, and administrative workflows
• Ability to prioritize competing requests in a fast-paced environment
• Strong attention to detail with excellent follow-through
• Self-starter with a proactive, solutions-oriented mindset
• Comfortable interacting with executives, customers, vendors, and employees at all levels
• Experience with project management software such as Asana is considered an asset

If you meet the above qualifications and are ready to take on this challenging role as our Administrative Coordinator, please submit your resume for consideration. We look forward to reviewing your application.