Site Administrator

Airswift is seeking a highly organized and detail-oriented Site Administrator to support daily operations at our project site in Kitimat to work on a contract basis with one of our major O&G clients.

Key Responsibilities

• Provide comprehensive administrative support to site management and project teams.
• Maintain and organize project documentation, records, reports, and correspondence.
• Coordinate employee onboarding, site access requirements, and workforce documentation.
• Monitor attendance records, timesheets, and personnel data.
• Support procurement activities, purchase orders, and invoice processing.
• Arrange travel, accommodations, transportation, and logistics for site personnel as required.
• Schedule meetings and prepare meeting materials and reports.
• Ensure compliance with company policies, procedures, and site requirements.
• Assist with Health, Safety & Environment (HSE) documentation and reporting.
• Liaise with internal departments, contractors, and vendors to facilitate smooth site operations.

Qualifications

• Previous experience in a Site Administrator, Project Administrator, or similar administrative role.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a diverse project team.
• Experience within construction, industrial, mining, energy, or large-scale project environments is considered an asset.

Location: Kitimat, BC, Canada

Work Schedule: 14×7 Rotation | 10-hour shifts

Accommodation: Camp provided