Description
<h3> Overview <p> If you’re a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you’ve been waiting for! Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you’ve got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now! </p> <p><b> Salary: Up to $85K </b></p> <h3> Key Responsibilities </h3> <ul> <li> Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting </li> <li> Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books </li> <li> Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail </li> <li> Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members </li> <li> Generate accounts, prepare invoices, and assist with basic billing functions </li> <li> Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters </li> <li> Organize and maintain physical and electronic filing systems for the real estate department </li> <li> Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials </li></ul> <h3> Qualifications </h3> <ul> <li> Legal Assistant Diploma from a recognized and accredited institution </li> <li> Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment </li> <li> Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow </li> <li> Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties </li> <li> Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality </li> <li> Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods </li> <li> Strong writing, editing, transcription, and proofreading skills </li> <li> Comfortable maintaining organized physical and electronic filing systems, calendars, and databases </li> <li> Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools </li> <li> Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset </li> <li> A true team player with excellent interpersonal skills and a professional, collaborative work ethic </li></ul> <h3> How to Apply </h3> <p> To apply, please forward your resume to: <b> Zaheeda Merali </b> <b> Manager – Executive Search </b> at </p> <h3> Seniority level </h3> <ul><li> Mid-Senior level </li></ul> <h3> Employment type </h3> <ul><li> Full-time </li></ul> <h3> Job function </h3> <ul><li> Legal and Administrative </li></ul> <h3> Industries </h3> <ul><li> Legal Services </li> </ul> #J-18808-Ljbffr</h3>
