Description
Position: Administrative CoordinatorLocation: Downtown Montreal (On-site, 5 days/week)Salary: Up to $55,000 annually (based on experience) + excellent benefitsWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in downtown Montreal. This full-time, on-site position is ideal for someone who thrives in a fast-paced environment, is proactive in managing administrative tasks, and has strong interpersonal skills. You’ll play a key role in supporting both tenants and internal operations, ensuring smooth day-to-day functioning across administrative and property management processes.Requirements:- At least 3 years experience in an administrative role (real estate preferred)- Strong organizational and time management abilities- Proficiency with administrative and management tools (Hopem, P Drive, Tiplati, Nethris, Microsoft Word & Excel)- Ability to multitask and work under pressure to meet tight deadlines- Strong interpersonal skills for interacting with tenants and vendors- Solid understanding of administrative, lease, and accounting procedures (AR, AP)- Experience in HR and payroll processes (asset)Responsibilities:- Respond promptly to tenant communications via email and phone; maintain positive tenant relationships- Keep the tenant contact list up to date with accurate information (name, phone, email)- Maintain well-organized tenant files, with priority on those requiring regular follow-ups- Track ongoing leases and ensure timely distribution of legal documents- Review lease agreements prior to sending and follow up on unsigned documents- Manage rental inquiries and handle new tenant applications, including preparing proposals and lease offers- Make daily bank deposits (cheques, wire transfers)- Monitor tenant payments and send reminders for late or partial payments- Coordinate with vendors: follow up on service completion, manage invoices, and process payments through electronic systems- Maintain vendor profiles and records- Ensure all administrative files are organized and digitally stored, including leases, invoices, and correspondenceIf you’re a proactive, detail-oriented individual who excels in coordination and communication, we’d love to hear from you. Apply today at alessandra.dipeco@quantum.ca and help support the smooth operation of a dynamic administrative team.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity. CNESST permit numbers: AP-2000158 & AR-2000157
