Description

Role Summary:

We specialize in premium men’s apparel and have built a reputation for exceptional craftsmanship, innovation, and style. With an entrepreneurial culture rooted in creativity, collaboration, and performance-driven results, we’re looking for a Logistics Coordinator to manage inbound and outbound logistics, support quality control, and ensure alignment between vendors, warehouse operations, and internal teams to enable seamless, on-time delivery.

This is a temporary maternity leave coverage position with an assignment length of 12–14 months, with the possibility of extension.

Key Responsibilities:

Vendor & Logistics Management

  • Manage all manufacturing partner relationships, including daily communications.
  • Coordinate the end-to-end logistics process—from vendor readiness to warehouse delivery.
  • Create and manage purchase orders; monitor fulfillment to ensure deadlines are met.
  • Ensure accurate FOB costing data is up-to-date and accessible.
  • Negotiate lead times, costs, and capacity bookings with vendors.
  • Monitor vendor performance, ensuring timely delivery and alignment with quality and compliance standards.
  • Maintain clear documentation and vendor communication logs for accountability and transparency.
  • Forecast raw material requirements and ensure alignment with production schedules, where applicable to finished goods procurement.

Quality & Compliance Oversight

  • Coordinate with factory QA/QC teams to ensure adherence to brand standards and compliance requirements.
  • Review QC reports from vendors and escalate issues promptly.
  • Resolve quality issues and implement corrective actions in collaboration with vendors.
  • Ensure vendor compliance with ethical sourcing, labor laws, and sustainability requirements.
  • Schedule and oversee all 3rd-party QC inspections.
  • Develop and issue QC requirements per purchase order and ensure alignment with product specifications.

 

Inbound & Outbound Logistics

  • Plan, track, and manage the inbound movement of finished goods from vendors to warehouses or distribution centers.
  • Coordinate with freight forwarders, customs brokers, and shipping agents for timely import/export clearance.
  • Maintain accurate shipping documentation (e.g., commercial invoices, packing lists, bills of lading) and ensure organized record-keeping.
  • Monitor shipments in transit and proactively address delays or logistical challenges.
  • Coordinate outbound shipments to retail stores, customers, and third-party partners, ensuring timely and accurate order fulfillment.
  • Partner with logistics providers to optimize outbound shipping routes, methods, and costs.
  • Troubleshoot outbound delivery issues and liaise with customer service and sales operations as needed.

Warehouse Management

  • Oversee warehouse receiving and dispatch schedules to align with inbound and outbound logistics plans.
  • Troubleshoot and resolve order/inventory issues flagged by customer support or sales.
  • Monitor inventory accuracy through coordination with warehouse staff and WMS systems.
  • Ensure proper labeling, storage, and handling of goods within the warehouse.
  • Work with internal stakeholders to manage seasonal stock levels and space planning.
  • Implement best practices in warehouse operations, inventory management, and order accuracy.
  • Manage returns, rework, or damaged goods procedures in coordination with warehouse and customer service teams.

Internal Coordination

  • Work closely with logistics, sourcing, sales, inventory, and finance teams to align on delivery timelines and operational priorities.
  • Communicate key logistics updates to internal stakeholders and escalate issues promptly.
  • Collaborate with the Sales Operations Manager to troubleshoot and resolve any delivery delays or product shortages.
  • Support internal audits and maintain compliance with logistics and warehousing documentation standards.
  • Represent logistics and vendor coordination functions in cross-functional meetings.

 

Reporting & Analysis

  • Maintain accurate and up-to-date logistics and warehouse trackers.
  • Track and analyze inbound/outbound shipment timelines, warehouse metrics, and vendor performance.
  • Prepare weekly logistics and warehouse reports with actionable insights for internal and external stakeholders.
  • Identify opportunities for process improvement and cost efficiencies across logistics and warehouse operations.

Qualifications:

  • 2–4 years of experience in production coordination, inbound logistics, supply chain, or a related field—preferably in apparel, consumer goods, or manufacturing.
  • Strong organizational and project management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills, with the ability to collaborate effectively across teams and with external vendors.
  • Proficiency in Microsoft Excel, ERP systems (e.g., Full Circle), and project management tools like Asana or Trello.
  • High attention to detail and a proactive, solution-oriented approach to problem-solving.
  • Understanding of quality control processes, purchase order management, and international logistics is a strong asset.

What we offer:

  • A competitive salary range of $60,000 – 65,000K based on your skills and experience
  • A flexible, hybrid work environment with core working hours to fit your schedule
  • Vacation + Sick days
  • Fully paid health benefits after a 3-month probationary period
  • Company mental health days
  • Company events
  • Free snack & drink bar in office