Medical Affairs

Medical Affairs Project Coordinator (Temporary Contract)

Location: Markham, ON (Hybrid – 3 days/week in office)

Contract Type: Temporary (Full-Time), 1 year with potential to extend

Industry: Healthcare / Life Sciences / Pharmaceuticals

A leading organization in the healthcare sector is seeking a Medical Affairs Project Coordinator to support the execution of medical communication projects and ensure operational excellence across cross-functional teams. This role is ideal for a proactive, detail-oriented individual with a background in life sciences and a passion for project coordination in a regulated environment.

Key Responsibilities:

1. Project & Operational Management

– Coordinate and manage medical initiatives such as advisory boards, roundtable discussions, symposia, and disease awareness campaigns.

– Oversee timelines, deliverables, and stakeholder communications to ensure seamless project execution.

– Support the review and localization of scientific materials using digital platforms (e.g., Veeva Vault).

– Liaise with healthcare professionals and third-party vendors to facilitate project delivery.

2. Systems & Technology

– Utilize platforms such as Veeva Vault, SAP, and CRM tools to manage workflows and documentation.

– Leverage AI-enabled tools to streamline processes and enhance productivity.

3. Cross-Functional Collaboration

– Act as a liaison between internal departments (e.g., medical, marketing, clinical operations) to align on project goals and execution.

– Provide administrative support including meeting coordination, travel arrangements, and calendar management.

4. Budget & Compliance

– Assist in managing budgets and vendor contracts related to medical education and event planning.

– Ensure all activities comply with internal policies, industry standards, and regulatory requirements.

Qualifications & Skills:

Required:

– Bachelor’s degree in a scientific discipline (e.g., Biology, Chemistry, Pharmacy, Nursing) from a recognized institution.

– Strong organizational and planning skills with the ability to manage multiple priorities independently.

– Excellent communication and presentation skills in English (written and verbal).

– Demonstrated ability to work collaboratively across teams and with external stakeholders.

– High attention to detail and commitment to compliance and quality standards.

Preferred:

– Project Management certification or equivalent experience.

– Familiarity with pharmaceutical/medical terminology and healthcare regulations.

– Experience with Veeva Vault or similar content management systems.

– Previous experience in a customer-facing or training role is an asset.

Why Join?

This is a unique opportunity to contribute to meaningful medical initiatives in a dynamic and collaborative environment. You’ll gain exposure to cross-functional teams and play a key role in ensuring the successful delivery of high-impact projects.