Description

An established professional services office is seeking a confident, highly organized Office Manager to support daily operations and take ownership of the administrative and coordination needs of a busy, collaborative workplace. This is a newly created role designed to relieve day-to-day demands from senior leadership and ensure the office runs smoothly, efficiently, and professionally. The right individual will bring strong people skills, sound judgment, and a hands-on approach—someone who takes pride in supporting others and keeping things moving behind the scenes.
This opportunity offers consistent, part-time hours with regular in-office presence and flexibility across the workweek. While the timing of the hire is flexible, the priority is finding the right long-term fit.
Key Responsibilities

  • Oversee day-to-day office operations to ensure a well-organized, functional, and welcoming workplace
  • Act as the primary point of contact for office-related needs, vendors, contractors, and service providers
  • Coordinate meetings, calendars, room bookings, and internal schedules
  • Provide administrative and light HR support, including discretion around sensitive staff matters
  • Manage office supplies, equipment, and shared spaces (including kitchens and meeting areas)
  • Handle errands, deliveries, and off-site tasks as needed (valid driver’s license and vehicle required)
  • Support onboarding logistics and general staff coordination
  • Maintain internal systems, documentation, and basic reporting
  • Assist with technology coordination, subscriptions, and liaising with external IT support
  • Contribute to office culture through event coordination, hospitality support, and thoughtful touches
  • Take initiative on tasks large and small—including those outside a traditional admin scope—to support the team as a whole

Qualifications & Attributes

  • Proven experience in office management, administration, operations, hospitality, or project coordination
  • Exceptionally organized with the ability to manage multiple priorities independently
  • Confident communicator and strong listener; comfortable interacting with contractors and service providers
  • High level of professionalism, discretion, and sound judgment
  • Self-directed and proactive—able to “hit the ground running” with minimal oversight
  • Willingness to roll up sleeves and handle hands-on tasks when needed
  • Strong sense of humility and team-first mindset
  • Reliable, detail-oriented, and solutions-focused
  • Passion or appreciation for creative or design-driven environments is an asset

Role Details

  • Schedule: Approximately 4 hours per day, Monday–Friday preferred 

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.