Payroll and Human Resources Specialist

Payroll and Human Resources Specialist

70-80k

Location: Mississauga, Ontario (*hybrid)

About the Role

We are looking for a proactive and detail-oriented Payroll and Human Resources Specialist to join a dynamic, growing organization. In this role, you will manage accurate, timely payroll processing, ensure compliance with multi-provincial legislation, and provide HR support that promotes a safe, inclusive, and positive workplace.

The ideal candidate is experienced with Canadian payroll systems, and well-versed in HR practices and occupational health and safety (OHS) regulations.

Key Responsibilities

Payroll Management

• Process accurate, timely payroll for employees across multiple provinces in compliance with CRA, Revenu Québec, and other provincial standards.
• Administer statutory deductions (CPP, EI, QPP, QPIP, EHT, WSIB, WCB, etc.), benefits, bonuses, and termination pay in accordance with legislation.
• Prepare and reconcile ROEs, T4s, RL-1s, and year-end reports; ensure timely remittances and audit readiness.
• Submit monthly payroll reports and accruals to the Finance team for reconciliation.
• Stay current on payroll legislation, minimum wage updates, and best practices.
• Support internal and external audits by providing required payroll documentation.

HR Support

• Provide day-to-day HR support to managers and employees.
• Assist with recruitment, onboarding, and offboarding activities.
• Maintain accurate employee records and HRIS data in compliance with Canadian privacy laws.
• Support benefits administration, wellness initiatives, and employee engagement programs.
• Assist with performance management and HR policy implementation.
• Ensure compliance with federal and provincial labour laws (ESA, CNESST, etc.).
• Participate in policy reviews, diversity and inclusion initiatives, and organizational development programs.

Health & Safety

• Coordinate workplace inspections, incident reporting, and investigations in accordance with OHS regulations.
• Liaise with Joint Health and Safety Committees (JHSC) and external consultants.
• Prepare and translate HR and safety documentation as required.

Qualifications

Required

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 3–5 years of experience in Canadian payroll and HR generalist roles.
• Strong understanding of employment standards, labour laws, and OHS legislation across Ontario, Quebec, Manitoba, and BC.
• Proficiency in Canadian payroll systems (e.g., ADP, Ceridian).
• Experience managing multi-provincial payroll.

Preferred

• Certified Payroll Manager (CPM) or CHRP designation.
• Conversational French
• Experience in bilingual or multicultural work environments.
• Exposure to HR projects and employee engagement initiatives.

What’s In It for You

• Competitive salary based on skills and experience.
• Comprehensive benefits package including generous paid time off, group benefits, RRSP matching, and monthly engagement events.
• Professional development opportunities for training, certifications, and career growth.
• Flexible or remote work options to support work-life balance.
• Collaborative, inclusive culture where your ideas are valued.
• Employee wellness perks, including discounted gym memberships.

Bilingual Source uses AI as part of our recruitment process. This is an active opening with a current client.