Description

Position Summary

The Payroll Coordinator is responsible for the accurate and timely processing of payroll in a fast-paced manufacturing environment. This role requires a high level of attention to detail, strong organizational skills, and the ability to manage manual payroll processes using Excel.

The ideal candidate understands hourly payroll complexities, shift premiums, overtime calculations, and statutory compliance in Ontario.

Key Responsibilities

Payroll Processing

  • Process weekly and/or bi-weekly payroll for hourly and salaried employees
  • Accurately calculate regular hours, overtime, shift premiums, vacation pay, and statutory holiday pay
  • Manage manual payroll calculations using Excel where required
  • Review timecards and attendance records for accuracy before processing
  • Ensure payroll is completed on schedule and without errors

Compliance & Reporting

  • Ensure compliance with ESA, CRA, WSIB, and other statutory requirements
  • Process ROEs and maintain accurate payroll records
  • Prepare and reconcile payroll reports and remittances (CPP, EI, income tax, EHT, WSIB)
  • Assist with year-end processing including T4s

Employee Support

  • Respond to payroll inquiries in a professional and timely manner
  • Maintain confidentiality of employee information
  • Assist with onboarding documentation related to payroll

Record Keeping & Administration

  • Maintain accurate employee payroll files and documentation
  • Reconcile payroll data with HR and accounting records
  • Identify and resolve discrepancies proactively

Qualifications

  • 2–5 years of payroll experience, preferably in a manufacturing environment
  • Experience with manual payroll processing and strong Excel skills
  • Solid understanding of Ontario ESA requirements
  • Knowledge of WSIB, CRA remittances, and payroll reporting
  • High level of accuracy and attention to detail
  • Strong organizational and time management skills