Payroll Specialist

• Serve as the central owner of the organization’s payroll function, ensuring end-to-end accuracy and timeliness.
• Import timekeeping data and apply necessary corrections for salaried staff during the transition to a new leave-management platform.
• Conduct detailed pre-payroll reviews to confirm calculations meet legislative and policy requirements before final processing.
• Compile quarterly incentive calculations using spreadsheet models.
• Coordinate payroll validation with internal audit partners and submit finalized payroll for processing.
• Produce employment records, statutory slips, and year-end filings in accordance with federal and regional requirements.
• Maintain accurate employee and payroll data across all payroll and HR systems.

Pay Programs, Benefits & Analytics

• Manage payroll elements connected to benefit plans, retirement savings programs, and pension contributions.
• Track, calculate, and reconcile payroll liabilities such as earned vacation, incentive accruals, overtime, and leave entitlements.
• Assist with workplace insurance and compensation program reporting and compliance submissions.

Financial Integration & Governance

• Prepare payroll-related accounting entries and support reconciliation activities during close cycles.
• Perform routine payroll audits to ensure strong controls and readiness for internal and external reviews.
• Work closely with Finance and Human Resources to ensure consistency across payroll, accounting, and people systems.

Employee Support & Service Excellence

• Act as the first point of contact for employee payroll questions, delivering clear and responsive support.
• Promote confidence in payroll accuracy through transparent processes and dependable service.

Process Enhancement & Technology Enablement

• Collaborate with HR and IT teams to improve payroll systems, workflows, and data integrity.
• Identify efficiencies through automation, standardization, and process redesign.
• Contribute to payroll-related initiatives including system implementations, upgrades, and policy enhancements.

About You

• 3+ years of full cycle Payroll experience.
• PCP is an asset, Familiar with ESA policies and procedures
• Different ERP experience (ADP, UKG, etc.)
• Experience in the manufacturing industry is an asset

Salary Range
$70,000 – $80,000 /year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #464921.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.