Procurement Specialist

Job Description

Job DescriptionDuties and Responsibilities

• Cost estimates and forecasts deliveries during Engineering proposal stage
• Quotes, issues purchase orders, and expedites approval documentation and materials
• Leads negotiation of price, delivery and terms for project commodities, equipment and services
• Attends, prepares and presents reports in weekly project and production meetings
• Contacts and meets with vendors/suppliers to ensure timely deliveries
• Tracks and coordinates incoming freight shipments
• Develops and registers new suppliers and continuously evaluates performance
• Processes and compiles various reports
• Tracks and reports key functional metrics to reduce expenses and improve effectiveness
• Monitors business trends and product availability
• Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
• Collaborates with key persons to ensure clarity of the specifications and expectations of the company
• Anticipates unfavorable events through analysis of data and prepares control strategies
• Perform risk management for supply contracts and agreements
• Works with business stakeholders to develop and implement innovative procurement and category management strategies to meet specific business needs, manage risk and deliver value for money
• Proactively identifies and addresses procurement risks and mitigation strategies to meet organizational compliance requirements
• Keeps up to date with procurement policy, processes and legislation; builds knowledge of the business and supplier markets; gives the rate of change in these areas
• Attends client meetings as required

Prerequisites Education

• Minimum 2 year diploma in Supply Chain Management
• Bachelors of Business Administration or Commerce in Supply Chain Management is preferred

Experience

• 5+ years equivalent work experience as a Buyer or Procurement Coordinator for the energy or oil & gas industry
• Experience in a manufacturing and/or fabrication environment
• Strong skills in the Microsoft Office suite of programs
• Working knowledge in Visual Manufacturing or similar ERP system is an asset

Other

• As a condition of employment, employees are required upon hire to sign a drug-free workplace agreement, a Conflict of Interest agreement and Confidentiality and Invention Agreement

Required Skills and Abilities

• Effective oral, written, and interpersonal communication skills
• Ability to work collaboratively, establishing and maintaining effective working relationships with fellow staff, supervisors, vendors, and clients
• High degree of initiative and motivation
• Mechanical aptitude
• Ability to read and interpret data, information, and documents
• Ability to learn and apply new information or skills
• Ability to perform highly detailed work
• Exceptional time management skills and ability to work under tight timelines
• Ability to juggle multiple priorities while adhering to either hard or soft deadlines
• Ability to cope with constant interruption and changing priorities
• Independent, self-motivated, and able to take the initiative to liaise with other departments and/or external resources
• Tact and diplomacy
• Excellent organizational skills
• Ability to operate in an organized, constructive and responsive manner
• Ability to gather information and make decisions within the scope of the position
• Strong analytical and problem solving skills
• Ability to produce accurate and concise reports
• Good reading, writing, and numeracy skills
• Ability to learn and use computer applications
• Attention to detail
• Ability to exercise independent judgment
• Ability to follow through
• Ability to predict next steps and be proactive
• Ability to maintain a high standard of efficiency and productivity
• Ability to utilize technical expertise, job knowledge, and organizational capabilities
• Negotiation
• Strong command of the English language

Relationships

Internal

• Works in a team environment
• Reports to the Assistant General Manager
• Treats internal customers with respect in a fair, cooperative, and ethical manner
• Advises, collaborates, liaises with or between departments

External

• Treats external customers and suppliers with respect in a fair, cooperative, and ethical manner
• Develops collaborative alliances with key suppliers

Authority Level

• Makes sound independent judgments within the scope of the position
• Supervisor is readily available for assistance and guidance

Work Environment

• Work is performed in an office setting with usual weekday office hours
• Work outside office hours may occur to coordinate with stakeholders in different time zones
• Overtime may be required to meet project deadlines
• Requires the ability to deal with a diversity of people when responding to interdepartmental inquiries
• Work involves frequent interaction with company warehouses, vendor locations, and project sites with some travel required
• Multiple interruptions throughout the day require adjustment to priorities and effective multi-tasking

Physical Requirements

• Requires ability to sit at a workstation for extended periods using a computer, reading manuals, etc…
• Occasional ability to lift, carry, and put away file boxes weighing up to 25 lbs
• Occasional ability to stand for extended periods for scanning and photocopying
• Manual dexterity for data input, paperwork and use of standard office equipment

• Employees must adhere to dress code for safety sensitive areas. Company-standard PPE for construction sites includes CSA approved steel toed boots and full length pants
• Ability to walk on uneven ground that is expected at yards, lay-down areas, and project sites
• May occasionally be exposed to work in extreme outdoor weather conditions

Performance Measures Time Management

• Undertakes effective daily planning to assure tasks are completed on time
• Maintains professionalism under time constraints, multiple tasks, and changing priorities

Accuracy

• The outcome of work is neat, complete, accurate, and error free
• Identifies areas for process improvement and implements recommendations
• Approaches work methodically and with precision
• Consistently monitors the accuracy of work
• Contacts appropriate departments and personnel in order to resolve discrepancies
• Reports are error free and professionally presented within the scope of the position

Communication Skills

• Establishes and maintains strong, respectful internal and external relationships
• Communicates complex information and ideas and provides clear explanations to internal and external clients
• Communicates effectively and diplomatically with diverse individuals
• Appropriately safeguards confidential information
• Understands and follows written and oral directions
• Reads, interprets, and utilizes manuals
• Handles inquiries with professionalism
• Ensures the flow of information in all necessary directions at the right time

Quantity and Quality of Work

• Consistently produces error-free work within appropriate timeframe
• Gathers information and makes independent decisions within the scope of the project