Description

We’re looking for a highly organized and detail-oriented coordinator to support our product development and purchasing operations. This is not a traditional supply chain or systems-heavy role — instead, it’s hands-on, fast-paced, and communication-heavy, supporting tight timelines and managing vendor relationships from purchase order to shipment.

Key Responsibilities

  • Issue purchase orders and send to suppliers via email.
  • Coordinate and negotiate delivery timelines with suppliers based on customer needs.
  • Maintain up-to-date production specifications and ensure all supplier documentation is accurate and complete.
  • Proactively follow up on outstanding materials (e.g., artwork, packaging, testing) to keep production moving.
  • Communicate daily with overseas suppliers to monitor order progress and resolve issues early.
  • Maintain order tracking documents and ensure accurate PO updates until shipment.
  • Provide clear critical path/timeline updates to internal teams and flag any risks to deadlines.
  • Approve and manage pre-production and production samples; track testing and compliance results when required.
  • Perform basic QA reviews of product samples or shipments upon arrival, as needed.
  • Work closely with operations and category management to ensure order data is accurate and deadlines are met.

Who You Are

  • Exceptionally organized, with the ability to juggle multiple deadlines across many projects.
  • Strong communicator — comfortable sending clear, professional emails and following up with vendors as needed.
  • Detail-oriented and proactive — you catch things before they become problems.
  • Able to work independently while keeping the broader team informed.
  • Comfortable using Excel to track data (basic skills like sorting, filters, and formulas).
  • Calm under pressure and committed to high-quality work, even when timelines are tight.

Qualifications

  • 2+ years experience in a coordination, production, or procurement-related role.
  • Previous experience in fashion accessories, consumer goods, or vendor-based product roles is a strong asset.
  • Strong written and verbal communication skills.
  • Excellent time management, prioritization, and follow-up skills.
  • Proficient with Microsoft Excel and other basic office tools.