Description

Project Coordinator

Date Posted: 03/20/2026
Req ID: 47411
Faculty/Division: University Operations & Real Estate Partnerships
Department: University Family Housing
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

Description:

About us:

University Family Housing is comprised of two 21 story residential towers and a unique stock of 83-century homes. The department provides housing to student families, faculty families and long-term residentialtenancies in two neighbourhoods on the St. George Campus to over 3000 adults and children, and provides on-site property management services, as well as educational and recreational programming for tenant families.

Your opportunity:

Working under the direction of the Assistant Director, University Family Housing, the incumbent provides project coordination and administrative support for key initiatives that advance University Family Housing priorities. The incumbent requires exceptional organizational, communication, and analytical skills to ensure that processes align with strategic goals and comply with University policies. Acting as a liaison among managers, stakeholders, and staff, the incumbent ensures that projects are efficiently executed, and objectives are met. The incumbent supports the establishment of project objectives, conducts research, and coordinates the tracking of all project documentation and activities. The incumbent also prepares project milestones, monitors activities to address potential issues, organizes meetings, records minutes, and generates status and summary reports.

Your responsibilities will include:

  • Scheduling day-to-day project activities
  • Informing senior staff of impending deadlines
  • Coordinating tasks for projects and other strategic initiatives with stakeholders
  • Collating and organizing data for various reports
  • Determining actionable items based on the review of applicable information
  • Identifying and introducing variations to established administration processes
  • Liaising with management to determine goals and priorities
  • Keeping well-informed on University programs, policies and procedures

Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum five years in an administrative or project coordination role.
  • Proven ability to coordinate efficient administrative processes and maintain electronic filing systems.
  • Strong organizational skills with the ability to multi-task, meet deadlines, and maintain accuracy and attention to detail.
  • Ability to exercise initiative, sound judgment, tact, diplomacy, discretion, and confidentiality.
  • Capable of working under time constraints and workload pressures while maintaining professionalism and composure.
  • Excellent presentation, interpersonal, and organizational skills.
  • Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
  • Demonstrated commitment to innovation, teamwork, flexibility, and integrity.
  • Evidence of commitment to equity, diversity, inclusion, and promoting a respectful and collegial learning and working environment.

Assets (Nonessential):

  • Experience working with StarRez
  • Experience with project management software/applications

To be successful in this role you will be:

  • Adaptable
  • Communicator
  • Cooperative
  • Multi-tasker
  • Organized
  • Resourceful

Please note:

  • This is a replacement position.

A copy of the detailed position description is available to USW employees upon request to the Operations and Real Estate Partnerships Office.

Closing Date: 04/03/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Administrative Assistant, Project Manager, Equity, Administrative, Technology, Finance, Research