Project Coordinator

Infrastructure Project Coordinator

Responsibilities

• Assist with document control processes to ensure timely distribution and tracking of project information.
• Prepare meeting agendas, meeting minutes, and action item logs for internal and external meetings.
• Assist with maintaining project schedules and progress updates as directed by the Project Manager.
• Collect progress information from field teams and subcontractors.
• Support look-ahead schedules and reporting on upcoming activities and constraints.
• Assist with project budget setup, cost coding, and committed cost tracking.
• Support preparation of monthly cost reports, forecasts, and WIP inputs.
• Track quantities, production data, and cost performance information.
• Assist with change management documentation, logs, and backup preparation.
• Support procurement activities including issuing bid requests, tracking quotations, and compiling bid comparison summaries.
• Assist with preparation and administration of purchase orders and subcontract documentation.
• Track subcontractor compliance requirements, insurance, bonding, and documentation.
• Coordinate material deliveries and procurement schedules with site teams.
• Assist with tracking contract requirements, permits, inspections, testing, and reporting obligations.
• Support RFI, submittal, and approval workflows to help prevent schedule impacts.
• Assist with safety documentation, quality records, and compliance tracking.

Qualifications

• 2–6 years of experience in civil or infrastructure construction in a project coordination, project administration, or similar support role.
• Post-secondary education in Construction Management, Civil Engineering Technology, Engineering, or an equivalent combination of education and experience.

Required Skills

• Working knowledge of infrastructure construction scopes including earthworks, underground utilities, restoration, and traffic control.
• Ability to read and interpret construction drawings, specifications, and project documentation.
• Proficiency with Microsoft Office, particularly Excel.
• Familiarity with project scheduling, document control, and construction management systems (e.g., Procore, MS Project, Primavera, or similar) considered an asset.