Description

The Role

Cutler is seeking a Proposals & Procurement Coordinator to support our growing practice by leading proposal coordination and production efforts and overseeing procurement activities across active projects.

This role plays a critical part in ensuring proposals are organized, on time, and consistently high quality, while centralizing procurement processes and vendor coordination. The position requires strong ownership, sound judgment, and the ability to work independently while partnering closely with firm leadership, designers, and project managers. This is an in‑office role, based in our Vancouver studio.

What Success Looks Like (6–12 Months)

  • Proposals are organized, on time, and consistently high quality
  • Procurement is centralized, well documented, and easy to track
  • Vendor coordination and pricing visibility are improved, with reliable cost comparisons
  • Designers and project managers feel supported – enabled rather than slowed down
  • Leadership has more time to focus on strategy, clients, and firm growth

Key Responsibilities

Proposal Coordination & Production

  • Lead the coordination of RFPs from start to submission, managing intake, requirements, schedules, and deliverables
  • Draft, edit, and refine proposal narratives, tailoring content to project requirements and client priorities
  • Assemble and review graphics and layouts, including bios, project sheets, covers, and supporting visuals, ensuring accuracy and brand consistency
  • Own and maintain proposal templates and a content library, proactively improving clarity, efficiency, and quality over time
  • Coordinate input from principals, designers, and project teams; drive internal reviews and approvals to meet deadlines
  • Track pursuits, deadlines, and submission outcomes, using insights to continuously improve proposal processes

Procurement Coordination

  • Oversee procurement coordination across projects, including issuing and tracking purchase orders
  • Serve as a primary point of contact for vendor and supplier coordination
  • Maintain accurate vendor lists, pricing, and lead‑time information, providing clear visibility to project teams and leadership
  • Support FF&E and materials procurement, anticipating needs and resolving issues proactively
  • Prepare cost comparisons and contribute to basic vendor pricing discussions
  • Establish and maintain standardized procurement documentation to improve efficiency, consistency, and transparency

Qualifications

  • 5+ years of experience in proposals, procurement, marketing coordination operations, or project coordination
  • Experience in architecture, interior design, construction, or professional services
  • Excellent writing and editing skills, with the ability to translate technical input into clear, client‑facing narratives
  • Demonstrated ability to manage complex workflows with minimal direction
  • Strong organizational skills, attention to detail, and deadline management
  • Clear, confident communicator comfortable working across teams and with vendors
  • Proficiency with Microsoft Office and CRM software

  • You’ll Thrive in This Role If You Are

    • Comfortable taking ownership and working independently
    • Process‑oriented, proactive, and dependable
    • Calm under deadlines and adaptable to shifting priorities
    • Collaborative and service‑minded
    • Able to anticipate needs rather than waiting for direction
    • Motivated to continuously improve systems and deliverables

    Why Join Cutler

    • Be part of a design‑driven, collaborative studio
    • Play a meaningful role supporting firm growth and business development
    • Gain exposure across architecture, interior design, proposals, and procurement
    • Work in a hands‑on, in‑office environment with close collaboration across disciplines
    • Be trusted with responsibility and ownership of your work

    How to Apply

    Please submit:

    • Your resume
    • A brief cover letter