Description

About Pathways Alliance

Pathways Alliance (Pathways) is made up of Canadian Natural Resources, Cenovus Energy, ConocoPhillips Canada, Imperial, MEG Energy and Suncor Energy.

The oil sands industry is a key economic driver for Alberta and Canada contributing billions to the economy annually. Our country has long benefitted from a strong energy sector that supports Canada’s high standard of living by creating thousands of jobs and generating significant revenue to governments that helps fund essential services, including health care, education, and roads.

To ensure our industry can continue providing these benefits for decades to come, we’re also focused on advancing environmental innovation and projects, including carbon capture and storage.

About the Opportunity

The Senior Administrative Assistant, Leadership Team (SAA), is a key member of the Pathways Alliance team. Supporting the entire Pathways Leadership Team, the SAA will report directly to the President. The Leadership Team includes the President, Executive Chair and four Vice Presidents.

We are seeking a dedicated and experienced individual to join our team. The role requires someone with a track record of consistently providing excellent, proactive administrative support to senior leaders. The successful candidate will have the demonstrated ability to show initiative, act with discretion, provide support to the broader organization and be highly professional. This role requires a true team player who brings a collaborative approach, excellent communication skills and the ability to stay organized in a fast-paced environment with multiple priorities and demands.

Key Responsibilities

Administrative Support

  • Provide administrative support to the Leadership Team:
  • Manage calendars
  • Prepare expense reports
  • Book travel and manage the relationship with the organization’s designated travel agency
  • Prepare, proof, edit, format and distribute correspondence, documents, presentations and spreadsheets; a high level of proficiency across the Microsoft Office suite is required
  • Manage files and folders in SharePoint libraries
  • Support gathering and submitting lobbying records to external counsel
  • Track and update corporate and committee organization charts and distribution lists

Meetings and Events

  • Provide meeting support for the Leadership Team, e.g., coordinate and schedule meetings; ensure meeting participants have required information and materials
  • Coordinate and schedule meetings for Pathways committees and other stakeholders, e.g., booking conference rooms and AV equipment, arranging catering and other logistics as required
  • Provide support, as required, for planning, organizing and executing internal and external events

Office Management

  • Assist with controlling access to the office; greet and direct external visitors professionally
  • Assist with maintaining required office and kitchen supplies
  • Support and collaboratively work with the Director of Corporate Services on other office facility related matters

Skills, Education and Experience

Skills

  • Take proactive steps to identify and address challenges, bringing innovative solutions to the Leadership Team for consideration
  • Foster a collaborative and inclusive work environment
  • Maintain a humble and approachable demeanor, ready to assist colleagues with any requests or tasks, big or small

Education and Experience

  • Post-secondary diploma or degree in a related field
  • A minimum of 10 years of relevant experience; oil sands sector experience is desirable but not required
  • Demonstrated experience providing direct support to a senior leader or leadership team; ideally with experience effectively supporting multiple individuals
  • Excellent/expert Microsoft (M365) skills, including the use of Word, PowerPoint, Excel, SharePoint, Outlook and Teams. The ability to effectively use MS Copilot is a plus

Compensation: Competitive compensation based on skills and experience.

Location: Calgary, AB

Deadline for Application: This posting will remain open until September 5, 2025, or until a suitable candidate is identified.

How to Apply: Interested candidates should submit their resume to recruitment@pathwaysalliance.ca noting the position title.

We thank all candidates for their interest, however, only those invited for an interview will be contacted.

Pathways is an equal opportunity employer.