Senior Contract Administrator

Job Title:

Senior Contract Administrator – Temporary Full-Time (1-Year Contract)

Work Arrangement:

Hybrid – Primarily office-based with up to 3 remote days/week (as approved). Remote work must be performed in Ontario. Occasional short-notice onsite presence may be required.

Hours:

35 hours/week.

Location:

North York, ON (occasional travel within the Greater Toronto Area).

Role Overview:

We are seeking Senior Contract Administrators (SCAs) to support a major transit organization’s Commercial Management Department. This role will focus on post-award contract activities in the Construction Services category, ensuring compliance with contract terms, managing changes and claims, and providing commercial and administrative support to project teams.

Key Responsibilities:

• Coordinate post-award contract administration activities in the Construction Services category.
• Review, interpret, and analyze contract requirements and documentation to ensure compliance and mitigate risks.
• Attend kick-off and progress review meetings to align stakeholders on contractual terms.
• Enforce contractual obligations, assist in negotiations, and resolve disputes or claims.
• Maintain accurate contract records in the Contract Management System (CMS).
• Monitor contract progress, prepare status reports, and track key performance indicators (KPIs).
• Evaluate and negotiate contract changes, claims, and amendments, including cost and schedule impacts.
• Administer payment processes, including invoice verification, statutory holdbacks, and final settlements.
• Support procurement processes (RFQs, RFPs, RFS, NRFPs, RFIs, NOIs, pre-qualifications, and contracts).
• Prepare commercial documentation and special commercial conditions for solicitations.
• Ensure compliance with relevant laws, including the Construction Act, industry standards, and internal policies.
• Participate in performance reviews and contract close-outs.

Qualifications & Experience:

Required:

• Minimum 3 years of experience in Contract Administration and/or Procurement in public or private sector.
• Strong knowledge of construction administration, contract changes, scheduling, delays, and claims management.
• Experience with quantity take-offs and cost estimation for multiple trades.
• Sound judgment, problem-solving, organizational, and negotiation skills.
• Proficiency with MS Office and contract management systems.
• Knowledge of Construction Act, construction practices, codes, and regulations.
• Understanding of union and trade agreements.
• Ability to multi-task, prioritize, and work independently with minimal supervision.

Education:

• University degree or College diploma in Construction Management, Engineering, or related field; or equivalent combination of education, training, and directly related experience.

Assets:

• Knowledge of Ontario Human Rights Code and accessibility requirements.
• Familiarity with procurement in large-scale infrastructure projects.

Contract Term:

• Duration: 1 year, possible 2-year extension in 1-year increments

How to apply:

Please send your updated resume (max 3 pages) along with expected hourly rate to rajam@tes.net

Thank you for your interest in our position. Only those applicants that are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.