Staffing Coordinator – Confidential Careers

We’re seeking a proactive and highly organized Staffing Coordinator to support staffing operations for events, activations, and experiential campaigns. In this role, you’ll collaborate closely with the Talent team to recruit, schedule, and coordinate brand ambassadors, while also supporting the Human Resources team.

This role is ideal for someone who enjoys managing logistics, thrives in fast-paced environments, and has a genuine interest in talent engagement and event operations.

What We Offer

• Full-time schedule of 35 hours per week
• Flexible hybrid model with 2 to 3 days per week in office
• A human driven hiring process; every application is reviewed by our team, not by AI
• Competitive hourly rate of $28 to $32 per hour
• Lucrative employee referral bonus program
• Highly collaborative, team oriented environment
• Opportunity to work with leading and well known brands across Canada
• This posting represents a prospective opportunity. While there is no immediate vacancy, we are actively building a pipeline of qualified candidates for upcoming hiring needs

Key Responsibilities

• Source and schedule brand ambassadors and event staff for a wide range of activations across Canada and the United States.
• Act quickly to resolve last-minute staffing needs or changes, ensuring seamless coverage at all times.
• Maintain clear and accurate records of availability, scheduling, and staffing documentation.
• Liaise regularly with internal teams to provide status updates and flag potential gaps.
• Ensure timely completion of staffing-related administrative tasks, including onboarding documentation.
• Create or approve project-specific payment summaries.
• Support on-site execution during live events and activations when required.
• Assist with general administrative responsibilities across the Human Resources team.
• Contribute to the smooth execution of daily workflows and internal processes.
• Collaborating on team-driven projects and stepping in where needed to support shared goals.

Who You Are

• You’ve held prior roles in staffing, recruiting, office coordination, or event operations.
• You’re highly organized, flexible, and solutions-oriented.
• You’re an excellent communicator who follows up consistently and works well under pressure.
• You’re self-motivated and able to manage multiple priorities independently.
• You’re tech-savvy, with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• You’re comfortable working on-site a minimum of two days per week, with occasional evening or weekend availability for live events.
• French/English Bilingual (an asset)

Please Note:

Some of the teams supported by this role are directly involved in live event execution—including festivals, concerts, and branded activations. While attendance at every event is not mandatory, the Staffing Coordinator is expected to maintain a consistent presence at key events in order to better understand staffing needs and support the teams on the ground. This includes occasional evenings and weekends.

If you’re a proactive, organized, and detail-focused individual looking for a dynamic opportunity, we encourage you to apply. We are proud to be an equal opportunity employer and are committed to fostering an inclusive and equitable workplace. If you require accommodations during the interview process, please reach out to our team.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.