Description

PLEASE READ:

This is a 14 month contract with potential for extension

Successful candidate must be available ASAP

This position is fully in Toronto office

Successful candidate must have 5 years experience supporting multiple C-Suite executives

Your new company

Hays Specialist Recruitment has partnered with a large company located in Toronto, ON. We are looking to hire a Executive Assistant to join their team on a contract basis of 14 months, which has the possibility of extension/ permanent.

Your new role

  • Provide high-level executive and operational support to the CEO, including managing schedules, correspondence, meeting preparation, and follow-up
  • Coordinate internal operations, ensuring smooth communication and workflow across the leadership team and broader staff
  • Support individual lobbying registration compliance and business development reporting obligations, including helping senior leadership track business development contacts and ensuring data integrity
  • Support business development processes, including managing proposals, tracking client engagements, and coordinating the approval of contracts.
  • Assist with financial and operational administration such as expense tracking (limited) vendor engagement, and budget coordination
  • Prepare internal and external materials, including presentations, reports, and briefing notes for senior management and partners at the request of the CEO
  • Plan and coordinate team meetings, retreats, and client events as needed

The candidate possesses the following:

  • 5+ years of experience providing executive or operations support in a professional services, government, or political environment
  • Exceptional organizational skills and ability to manage multiple priorities in a fast-paced setting
  • Strong written and verbal communication skills, with acute attention to detail and discretion
  • Experience with compliance processes such as lobbying registration, business development pipelines, or legal/financial administration
  • High degree of professionalism and sound judgment in dealing with confidential information and senior stakeholders
  • Proficiency with Microsoft Office and familiarity with CRM or project management tools
  • Flexibility, initiative, and a collaborative mindset; thrives in a team-oriented, entrepreneurial environment