Executive Assistant

Hi,

Job opening for Senior Executive Assistant

Senior Executive Assistant

St-Laurent, Quebec, CAN, H4T 1G6

Hybrid: This role will be primarily remote (75%)

1 year

Bilingualism: Required

Hybrid: This role will be primarily remote (75%) with the requirement to come on site as needed. The initial training period ( a few weeks) will be on site shadowing with the current

EA for knowledge transfer.

Work schedule: 8:30-5pm however must be very flexible for emergencies and able to adapt when the leader is traveling i.e. to Europe.

The role we are offering you:

Provide high-level executive support to Former CEO of that sits on several Boards of major companies – This individual must have a broad knowledge of business functions, be positive, enthusiastic, welcoming demeanor and ideally, a comprehensive knowledge of the day-to-day responsibilities of managing a dynamic leader. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter who anticipates and helps organize workflows, and someone who functions well in a fast-paced environment.

KEY RESPONSIBILITIES

• Provide general administrative support including, but not limited to: manage calendar, set up of different meetings, arrange travel, process expense reports, monitor emails.

• Follow-up on tasks or emails that require action/approvals/follow ups.

• Prepare items for regular discussions.

• Prepare & submit all Expense reports, file and track invoices as required.

• Manage and archive files, including all emails.

• Review and pay invoices, log all invoices and do monthly follow through.

• Manage activities related to all boards.

• Provide general administrative support for Board and Consultancy meetings.

• Preforms all tasks and/or projects requested.

REQUIRED QUALIFICATIONS

• Unimpeachable judgment and discretion in handling confidential information.

• Positive and professional attitude.

• High energy level.

• Confident communicator with excellent interpersonal skills.

• Great attention to detail and extremely organized with a strong sense of urgency.

• Self-directed, independent, and proactive work ethic; strong sense of ownership and follow through skills.

• Ability to juggle multiple tasks and knows how to prioritize these tasks.

• “Can-do” attitude & a desire to learn new things.

• Thrive in fast-paced and dynamic environment.

• Punctual, have flexibility to work beyond business hours as needed and hybrid.

• Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).

• Requires 5+ years of experience supporting executives in corporate environment – ideally in a global setting.