Description

Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

THE POSITION

The successful candidate will serve as Administrative Assistant/Project Coordinator, supporting the VP/GM, along with a busy Project Manager. The position is in-office in Vancouver, BC and hours are approximately 9:30am-6pm.

RESPONSIBILITIES:

  • Calendar management,
  • Setting up conference calls, call times and meetings
  • Scheduling personal + professional appointments and meetings
  • Computer backups, junk mail checking, general technological maintenance
  • Organizing and keeping track of contact information
  • Organizing information and paperwork
  • Travel grant applications for staff
  • Expense reports
  • Opening and distributing mail
  • Coordinating and booking travel
  • Ensuring all travel requirements/protocols are met
  • Upkeep and registering for travel rewards programs
  • Password log and upkeep
  • Tracking travel rebills
  • Various mailing, faxing, shipping, photocopying
  • Listening to demos/ present potential new clients
  • Coordinating phone service for international travel
  • Upkeep of travel calendar
  • Prepping for meetings (scheduling, prepping boardroom, catering, research)
  • Archiving files
  • Dropbox management and organization
  • Personal assistant duties as needed
  • Processing insurance claims
  • Contribute to brainstorm sessions and idea generation on behalf of clients, to support releases and tours
  • Other client-specific activities as directed by project managers
  • Task-specific coordination for clients
  • Coordinating client and partner gifts and cards

SKILLS & EXPERIENCE REQUIRED

  • Resourcefulness, self-sufficiency, and drive to grow your career
  • Interest in music industry and artist management
  • Experience in music industry, even if limited, is a bonus but not required
  • Exceptionally organized and able to multitask and manage time effectively
  • Ability to manage a large volume of tasks
  • Ability to handle challenging situations, be proactive, troubleshoot and problem-solve
  • Knowledge of MS office and Mac computers is essential
  • Ability to work as part of a close-knit team
  • Exceptional attention to detail
  • Strong written and verbal communication skills

Availability outside of regular office hours.

The salary range for the position is between $50,000-$55,000 annually, to commensurate with experience.