Description
Company Description Taylor Janis Workplace Law LLP is a boutique firm focused on workplace law, including labour, employment, and litigation services for both employers and employees across Alberta and British Columbia. The firm provides personalized, tailored support on matters such as wrongful dismissal, employment contracts, and executive employment issues. With offices in Calgary, Edmonton, Red Deer, and Vancouver, Taylor Janis offers both in-person and virtual consultations to meet diverse client needs. Team members work in a collaborative environment that values professional excellence, client service, and practical solutions.
Role Description The Administrative Assistant with law firm experience for Spectrum Family Law at Taylor Janis Workplace Law LLP is a full-time, on-site role based in Vancouver. This role supports lawyers and legal staff with daily administrative tasks, including managing calendars, scheduling meetings, organizing client files, and preparing routine correspondence and documents. Responsibilities include answering and directing phone calls, greeting visitors, handling incoming and outgoing mail, and maintaining accurate records and filing systems. The Administrative Assistant will assist with billing and invoicing processes, data entry, and document formatting, while ensuring confidentiality and adherence to firm procedures. The role also involves coordinating with internal teams, responding to client inquiries, and proactively supporting smooth office operations.
Role Description The Administrative Assistant with law firm experience for Spectrum Family Law at Taylor Janis Workplace Law LLP is a full-time, on-site role based in Vancouver. This role supports lawyers and legal staff with daily administrative tasks, including managing calendars, scheduling meetings, organizing client files, and preparing routine correspondence and documents. Responsibilities include answering and directing phone calls, greeting visitors, handling incoming and outgoing mail, and maintaining accurate records and filing systems. The Administrative Assistant will assist with billing and invoicing processes, data entry, and document formatting, while ensuring confidentiality and adherence to firm procedures. The role also involves coordinating with internal teams, responding to client inquiries, and proactively supporting smooth office operations.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including scheduling, file management, data entry, and document preparation.
- Professional Phone Etiquette and Communication skills for interacting with clients, colleagues, and external partners.
- Experience providing Executive Administrative Assistance to legal professionals or senior leaders in a law firm or professional services environment.
- Prior experience working in a law firm or legal setting, preferably with family law or workplace law exposure.
- Proficiency with office productivity software (e.g., MS Office suite) and ability to learn legal case management or billing systems.
- Strong attention to detail, organization, time management, and ability to handle multiple tasks and deadlines.
- Commitment to confidentiality, professionalism, and respectful, inclusive interactions with clients and colleagues.
- Relevant post-secondary education or training in office administration, legal administration, or a related field is an asset.