Executive Assistant & Front Desk Coordinator

Executive Assistant & Front Desk Coordinator

📍Mid-Town Toronto | In-Office

💼 Full-Time

💰 $55,000–$65,000 (commensurate with experience)

Our client, a growing organization in the insurance benefits space, is seeking a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.

Role Overview

This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.

Key Responsibilities

Front Desk & Office Coordination

• Serve as the primary point of contact for visitors, clients, and incoming calls
• Maintain a professional, organized, and welcoming front-office environment
• Support the smooth day-to-day operations of the office

Executive Support

• Manage calendars, scheduling, and email support for a senior executive
• Prepare correspondence, notes, and documentation based on high-level or evolving direction
• Proactively anticipate executive needs and priorities

Administrative & Operational Support

• Maintain accurate records, files, and internal documentation
• Support client interactions and communications related to insurance benefits
• Assist with administrative and processing tasks with accuracy and attention to regulatory detail

Ad-Hoc & City-Based Support

• Complete occasional errands and time-sensitive city-based tasks as required

Candidate Profile

• Exceptionally organized, detail-oriented, and reliable
• Comfortable operating in high-pressure, deadline-driven environments
• Strong critical-thinking and problem-solving abilities
• Professional, adaptable, and composed in communication style
• Service-oriented mindset with a desire to support both leadership and office operations
• Prior exposure to insurance or financial services is an asset, but not required

Qualifications

Required

• Proven experience in an administrative, executive assistant, or front desk role
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with discretion and accuracy

Preferred

• Familiarity with life, disability, or critical illness insurance terminology
• Experience supporting documentation, SOPs, or operational processes

Benefits

What’s in it for You?

• Full-time, onsite position in midtown Toronto, conveniently located on the subway line.
• Competitive salary with great benefits and perks.
• The opportunity to work with a dynamic, boutique team focused on excellence in service.

Career Development

This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing.

This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply!

GO2STAFFING doesn’t believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU!

Feel free to visit our website at www.go2staffing.ca