Description

Our client, a well-established and rapidly expanding apparel retailer with multiple banners and hundreds of stores nationwide, is seeking a dedicated and highly organized Executive Operations Assistant to support their Chief Operating Officer (COO). This role offers a unique opportunity to work directly with senior leadership in a fast-paced, dynamic environment, providing key administrative and operational support to ensure the efficient running of the COO’s office. The ideal candidate will have some experience in executive assistance or project management, a keen eye for detail, and the ability to manage complex tasks and priorities across multiple teams and functions. In this role, you will be a trusted partner to the COO, acting as the right-hand assistant in managing daily operations, optimizing executive time, and handling confidential and high-level matters with discretion. This position requires a high level of flexibility and the ability to quickly pivot and take on new challenges. You’ll play a pivotal role in ensuring smooth communication across departments, supporting strategic initiatives, and contributing to the ongoing success of a growing retailer with a national presence.

Salary range is $70,000-$75,000

Description

  • Executive Support: Provide direct, high-level support to the COO by managing complex calendars, scheduling and coordinating meetings, and preparing all necessary materials for meetings and presentations. Anticipate needs and act as a proactive point of contact.
  • Operational Coordination: Assist in the oversight of daily operational activities, supporting the COO in managing key initiatives across various locations. Help ensure that all operations align with the company’s business goals and objectives.
  • Task Management: Take responsibility for a wide range of administrative duties, including managing travel arrangements, overseeing office supplies, handling confidential documents, and ensuring seamless day-to-day operations within the COO’s office.
  • Project Assistance: Support the COO in various strategic projects, tracking milestones, ensuring deadlines are met, and following up on action items to ensure project success.
  • Liaison and Communication: Act as the main point of contact between the COO and other departments, senior leadership, and external stakeholders. Facilitate smooth communication and ensure information is accurately shared in a timely manner.
  • Document Preparation: Prepare reports, presentations, and other documents required for internal and external meetings. Ensure all materials are meticulously crafted, ensuring clarity, accuracy, and professionalism.
  • Problem-Solving & Adaptability: Address unforeseen challenges and evolving business needs. Provide swift solutions to ensure operations continue to run smoothly and that priorities are met without disruption.
  • Confidentiality & Discretion: Handle sensitive and confidential information with care, demonstrating a high level of professionalism and discretion in all aspects of the role.

Requirements

  • Proven EA Experience: Some experience supporting senior executives, preferably within a fast-paced, high-growth, or retail environment.
  • Exceptional Organizational Skills: Ability to manage multiple tasks and deadlines efficiently while maintaining attention to detail and accuracy.
  • Strong Communication Skills: Outstanding written and verbal communication skills, capable of interacting with individuals at all levels within the organization and externally.
  • Adaptability and Initiative: A self-starter with the ability to quickly adapt to changing priorities, take on new tasks, and work autonomously.
  • Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), with experience using project management and scheduling software.
  • Professional Discretion: Ability to handle sensitive and confidential information with the utmost care, demonstrating integrity and professionalism at all times.

Corporate Culture

  • High-Impact Role: This role offers the chance to directly influence operations and contribute to the overall success of a prominent national retailer.
  • Career Growth: With a rapidly growing company, this position offers significant potential for career advancement and the opportunity to work alongside a dynamic and experienced leadership team.
  • Collaborative Environment: Join a forward-thinking team that values collaboration, innovative problem-solving, and a strong commitment to operational excellence.

If you are an experienced and highly organized Executive Assistant who thrives in a fast-paced environment and is ready to take on a diverse set of responsibilities, this is the role for you. You’ll have the opportunity to make a direct impact on the success of a leading retail organization and work closely with senior leadership in a growing and evolving business

Contact Miriam Ronen at 416.410.5316 x4 or submit your resume in confidence below.