Recruitment Administrator

Recruitment Administrator

Full-Time

Hybrid

Are you the person who keeps a recruitment desk running smoothly behind the scenes?

Do you enjoy balancing candidate care, client support, and administrative coordination in a fast-paced agency environment?

Are you looking for an opportunity where your organization and initiative will make a real impact?

The Company

We are a well-established boutique recruitment agency with an excellent reputation for delivering exceptional service to both clients and candidates. We believe successful recruitment is built on strong relationships, seamless processes, and a collaborative team environment. We are looking for a Recruitment Administrator who thrives in a fast-paced setting and enjoys being the person who keeps everything moving.

Company Perks and Rewards

• $45,000–$50,000
• Collaborative, supportive, and team-oriented with a strong focus on delivering an exceptional candidate and client experience
• Supportive leadership team
• Opportunities for professional growth within recruitment

The Job!

You will be the administrative backbone of a busy recruitment practice, ensuring candidates, clients, and the consultant receive an exceptional experience throughout the recruitment process. You’ll play a key role in keeping searches organized while supporting the consultant with coordination, sourcing, and client communication.

• Manage interview scheduling and calendar coordination between clients, candidates, and consultants.
• Prepare and post engaging job advertisements across multiple recruitment platforms.
• Source qualified candidates using job boards, , and internal databases.
• Conduct professional reference checks.
• Communicate regularly with candidates and clients, providing updates and coordinating next steps throughout the recruitment process.
• You will maintain accurate records within the applicant tracking system and ensure documentation is up to date.
• Assist the consultant with search administration, interview coordination, offer preparation, and onboarding activities.
• Provide exceptional customer service while managing multiple competing priorities and deadlines.

What you bring to the job

You will come with previous experience supporting a busy recruitment team in an agency environment, exceptional organizational skills, and a passion for creating a positive experience for both clients and candidates.

• Post-secondary education preferred.
• 1+ years of recruitment coordination or recruitment administration experience within a recruitment agency.
• Experience using an Applicant Tracking Systems (ATS)
• Recruiter experience is considered an asset
• Microsoft Office Suite, particularly Outlook, Word, and Excel
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Professional, polished, and customer-service focused
• Proactive with the ability to anticipate needs

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!