Personal Assistant

Position Overview

Di Brina Family Holdings is seeking a highly skilled, adaptable, and dedicated Personal Assistant to provide exceptional administrative, operational, and personal support to senior leadership. This role requires an individual who is highly organized, detail-oriented, resourceful, and committed to maintaining the utmost privacy and confidentiality.

The successful candidate will support both personal and professional responsibilities, ensuring seamless coordination and execution of day-to-day operations across a diverse portfolio of businesses and initiatives. This position requires someone who is willing to step in wherever needed — from executive-level coordination and project support to hands-on operational tasks and general day-to-day assistance.

The ideal candidate thrives in a fast-paced environment, can manage shifting priorities with professionalism, and understands the importance of reliability, discretion, and follow-through in supporting leadership effectively.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings, scheduling, and appointments for senior leadership
• Coordinate travel arrangements, accommodations, itineraries, and reservations
• Draft, organize, proofread, and manage emails, correspondence, and documents
• Prepare presentations, reports, meeting materials, and internal documentation
• Maintain organized filing systems and confidential records
• Track deadlines, follow-ups, and ongoing action items
• Assist with internal communications and operational coordination across companies

Personal Assistance

• Support leadership with personal scheduling, errands, and logistics
• Coordinate personal appointments, reservations, and day-to-day requests
• Handle confidential matters with discretion and professionalism
• Assist with family-related coordination and miscellaneous personal tasks as required
• Provide support during evenings or weekends when operationally necessary

Operational & General Support

• Assist with office organization, inventory management, and supply coordination
• Handle mail runs, package pickups, banking errands, deliveries, and miscellaneous tasks
• Assist with setting up meetings, events, internal functions, and company initiatives
• Support day-to-day office operations and administrative needs across divisions
• Coordinate vendors, service providers, and general operational requests
• Assist with basic technology coordination and troubleshooting where required
• Perform hands-on support tasks to help leadership and operations run efficiently

Project & Event Coordination

• Support special projects, events, media initiatives, and philanthropic activities
• Coordinate logistics, scheduling, and follow-ups for internal and external meetings
• Assist with event preparation, setup, and execution
• Track timelines and assist with ensuring projects remain organized and on schedule

Qualifications & Skills

• Strong organizational and time management skills
• Exceptional attention to detail and follow-through
• Ability to multitask and adapt in a fast-paced environment
• Strong verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Ability to work independently and take initiative
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable handling both executive-level responsibilities and day-to-day operational tasks
• Strong problem-solving and critical-thinking abilities
• Valid driver’s license and reliable transportation preferred

Work Environment & Expectations

This position is ideal for someone who is dependable, proactive, and willing to contribute wherever needed. The role requires flexibility, responsiveness, and a strong work ethic. No two days are the same, and the successful candidate must be comfortable handling a wide variety of responsibilities — ranging from executive coordination and administrative support to hands-on operational and day-to-day assistance.

At Di Brina Family Holdings, we value professionalism, loyalty, adaptability, discretion, and individuals who take pride in supporting the broader success of the organization.

Application Note

We thank all applicants for their interest in Di Brina Family Holdings. Only those selected for an interview will be contacted.